Ah – the age-old debate. Google Vs Microsoft. We’re not here to ‘sell’ you on either but here is our like-for-like comparison between the products.
Take a look…get in touch, if you have questions or anything to add.
|GMAIL: CALENDAR: CONTACTS||OUTLOOK (OUTLOOK WEB APP)|
|Outlook covers all of these in a single application including OWA for web access to email on the run or Outlook for mobile for access from any device.|
|DRIVE: TEAMS DRIVE: SITES||SHAREPOINT: ONEDRIVE|
|SharePoint Covers all-of the mentioned Google options.
Like for like > One Drive and Google drive are a pretty-close comparison.
SharePoint then combines ‘Sites; Pages and Teams Drive’
|DOCS: SHEETS: SLIDES||WORD: EXCEL: POWERPOINT
|The Google options are par with web versions of Office Apps.
The Microsoft desktop versions have a lot more features that are not available in Google versions. Macros, Coding, and automation. Having desktop versions of the Microsoft applications available does provide the ability to work on local files in times of no internet.
Where Google’s online-only approach means all work will come to a holt if connection issues arise. (Unless syncing to a device…which will then draw on the MS Suite of Applications, in any case, meaning if you wanted to do this you would be better off just using O365 from a value for money perspective).
|CHAT: HANGOUTS: MEET||MS TEAMS: STREAM|
|Chat and Meet are replacing Google Hangouts. Together they are Skype. They don’t have the file storage (single-source-of-truth), an integration that Teams have with OneDrive/SharePoint.
Both Google and Microsoft options have a bot and apps option to add auto attendants etc.
MS Teams also has a screen share and meeting record option which automatically saves to the O365 App called ‘Stream’ which can also transcribe the audio into text!
It can then even translate this into other languages. It also makes the recordings searchable.
|GOOGLE FORMS||MS FORMS: POWERAPPS|
|Relatively similar, Google Forms has been around a lot longer, so it currently has more features. However, as MS Forms matures it will catch up.
The alternative is PowerApps. However, this requires an O365 license, so it is only available internally. The features in this product are superior to either of the Google and MS Forms tools as it is a resource that can build full applications!
|All tools are relatively similar with the ability to draw, chat in real-time.
OneNote is much more feature-rich but also gives you the ability to draw and share notes.
|ADMIN: GROUPS: USERS||ADMIN: GROUPS: USERS|
|These are relatively similar in comparison; one small feature Google is missing is the ability to assign different levels of licenses to different users.
I.e. If one user requires a higher level google license, then all users in the Tenant must be upgraded to the higher cost license, effectively providing tenant-level licensing. Microsoft, on the other hand, gives user-level licensing. Allowing you to assign the license the user requires.
|KEEP||N/A (not required)|
|Google’s long-term Archive solution is called ‘Keep’.
Microsoft does not have a tool for this, however, with the difference in 50Gb per head and multiple TB across your tenant for storage in a unified pool for one-drive and SharePoint based on the number of users in the tenant, it is not really needed.
The exchange also provides a fully automated archive process once you exceed the 50Gb storage limit.
Providing 50Gb of email archive storage by default. Both Companies offer additional storage capacity solutions. Google on the per-user model and Microsoft on the unified pool model.
|CLOUD SEARCH||MS SEARCH|
|Both tools search your tenant for relevant docs, sites, etc. and work beautifully!|
DATA CENTERS – Google Vs Microsoft
The other thing we’d like to mention as a key differentiator between Google and Microsoft is where your data is stored.